Local vs. Long-Distance Moves: What to Expect and How to Prepare

Written by Zach Richards
·13 mins read

Moving can be both exciting and nerve-wracking, whether you’re relocating across town or moving across state lines. But the challenges you’ll face vary widely based on the distance you’re traveling. While local moves might seem simpler, they require a different set of preparations than long-distance moves, which often involve multiple states, stricter regulations, and different logistical considerations.

At Caddy Moving, we specialize in delivering smooth, hassle-free moves no matter the mileage. In this comprehensive guide, you’ll learn about the key differences between local and long-distance moves and discover practical tips to help you prepare, budget, and stay organized every step of the way.

 

 

1. Local Moves at a Glance

A local move is typically defined as a move that’s under 50–100 miles (the exact mileage may vary by company or region). Since you’re staying within a relatively short distance, you won’t encounter as many regulations or logistical obstacles.

  • Time Frame: A local move often can be completed in a single day or weekend, especially if you have everything packed and ready to go.

  • Pricing Structure: Many moving companies charge an hourly rate for local moves, which can simplify budgeting. The fewer hours the move takes, the less you pay.

  • Fewer Restrictions: You generally don’t have to worry about weigh stations, cross-country routes, or complex licensing (for private individuals).

Despite being “simpler” than a long-distance move, local relocations can still be stressful if not planned well. That’s why packing strategies, organized labeling, and choosing reliable local movers remain essential.

 

 

2. Long-Distance Moves at a Glance

A long-distance move typically covers more than 100 miles and may cross state lines or, in some cases, move from coast to coast.

  • Regulations and Licensing: If you’re crossing state lines, movers must comply with federal regulations. Always verify that your moving company has a USDOT (U.S. Department of Transportation) number or equivalent licensing for interstate moves.

  • Pricing Structure: Long-distance moves can be billed differently—often based on the weight of your items and the distance traveled, rather than hourly.

  • Longer Travel Times: You’ll likely need to plan for an extended timeline, including potential overnight stops if you’re moving yourself, or multi-day transit windows if you’re using professional movers.

  • Greater Risk of Damage or Loss: The longer your items are on the road, the higher the likelihood of rough handling or unexpected events. Choosing a reputable company with solid insurance coverage can mitigate these risks.

Because of these complexities, planning and preparation become even more critical for a long-distance move. Scheduling your movers early and understanding your contract’s terms can save you both money and headaches.

 

 

3. Cost Factors: Local vs. Long-Distance Moves

Budgeting is a top concern for most people planning a move, whether short or far. While local moves are often less expensive due to shorter travel times, a few nuances can affect both types of relocation.

Local Move Costs

  1. Hourly Rates: Many moving companies bill by the hour for local moves, which can benefit you if you have a smaller space or fewer belongings.

  2. Additional Helpers: More movers can speed up the loading and unloading process, potentially reducing the total hours. However, additional movers come with a higher hourly rate, so strike a balance.

  3. Travel Fees: Some companies charge for the travel time from their location to your home. Make sure you clarify how this is billed.

Long-Distance Move Costs

  1. Mileage: The further your belongings travel, the higher the cost, especially if you’re crossing multiple states.

  2. Weight of Your Shipment: Moving companies typically weigh your belongings, and heavier loads incur higher fees. Decluttering before the move can significantly reduce costs.

  3. Fuel Surcharge: Fluctuating gas prices can impact the final bill. Ask if the rate is locked in or if there’s a fuel surcharge.

  4. Storage: If your new place isn’t ready, you might need temporary storage—another expense more common in long-distance moves due to timing constraints.

 

 

4. Packing and Preparation Differences

Packing for a local move is often more lenient. You might be able to transport some items (like plants or perishable food) in personal vehicles. You can also make multiple trips between homes, especially if they’re very close.

Long-distance packing, on the other hand, demands extra care and planning:

  • Fragile Items: The longer transit time means fragile items need secure cushioning—bubble wrap, sturdy boxes, and protective fillers are crucial.

  • Restricted Items: Some moving companies have strict rules about transporting hazardous materials, liquids, or perishables across state lines.

  • Labeling: Over large distances, it’s easier for boxes to get misplaced or stacked incorrectly. Detailed labeling (with “Fragile,” “This Side Up,” or room locations) prevents confusion.

In both scenarios, Caddy Moving recommends decluttering before packing, assembling an “essentials box”, and confirming any special packing requirements with your moving company.

 

 

5. Timelines and Scheduling

Timing is another major differentiator between local and long-distance moves.

Local Move Timelines

  • Shorter Window: If you’re moving locally, you can often pack the week before and load everything on moving day.

  • Flexibility: You may have the option of scheduling your move mid-week to save on rates, or making multiple small trips to lighten the load for the big day.

Long-Distance Move Timelines

  • Extended Period: Long-distance moves require organizing transport logistics, potentially overnight stays, and dealing with road conditions.

  • Multi-Day Event: Depending on the total distance, you might need to schedule your arrival a few days apart from your belongings, which can mean interim lodging or storage.

  • Detailed Planning: Rerouting, inclement weather, or other travel delays could shift your delivery timeline. Good communication with your moving company is key.

 

 

6. Regulations and Legal Considerations

For interstate moves, the Federal Motor Carrier Safety Administration (FMCSA) sets guidelines to protect consumers. Make sure your chosen mover:

  • Has a Valid USDOT Number: This ensures they’re authorized to operate across state lines.

  • Provides a Written Estimate: Interstate movers are legally required to provide a written estimate (binding or non-binding) that outlines the cost structure.

  • Offers Insurance or “Valuation”: While local moves might operate under state regulations, an interstate move requires coverage options for your belongings in case of damage or loss.

Before signing any contract, review all the details and ask questions if something is unclear. This ensures you avoid hidden fees or misunderstandings about liability coverage.

 

 

7. Transportation and Moving Services

Different moving services can help simplify your journey. It’s crucial to decide whether you’ll handle certain tasks yourself or leave them to professionals.

Local Moves: Truck Rentals and DIY

  • Truck Rentals: If your move is short, renting a truck might be cost-effective. You can make multiple trips and control the pace.

  • DIY or Professional: For small apartments or limited furniture, a DIY move may suffice. For larger homes, professional movers can save you time and prevent injuries.

Long-Distance Moves: Full-Service or Partial

  • Full-Service: For cross-country relocations, a full-service approach covers everything—packing, loading, transport, unloading, and sometimes even unpacking. This option minimizes stress and ensures timely arrival.

  • Partial Service: If you’re on a budget, a hybrid approach allows you to pack and label items yourself, while your moving company handles the truck and transport.

At Caddy Moving, we offer flexible packages. Whether you need comprehensive help or just loading/unloading, our expert team can tailor a plan that fits both your budget and timeline.

 

 

8. Pro Tips for a Smooth Move, Near or Far

  1. Start Early: Begin planning, decluttering, and scheduling movers at least 4–8 weeks in advance.

  2. Keep a Moving Binder: Track all moving-related documents, contact info, receipts, and checklists in one place.

  3. Label Thoroughly: Not just with room names—add short descriptions of what’s inside each box.

  4. Set Aside an Essentials Box: Include clothes, toiletries, important documents, and basic tools.

  5. Communicate with Movers: Regular check-ins help confirm arrival times, special handling instructions, and any last-minute changes.

  6. Stay Flexible: Even the best plans face unexpected challenges—traffic, weather, or delays. Build a buffer in your schedule.

 

 

9. Choosing the Right Mover for Local and Long-Distance Moves

Selecting a reputable moving company is crucial, whether your destination is one street away or across the country. Look for:

  • Positive Reviews and Testimonials: Platforms like Google, Yelp, and the Better Business Bureau can reveal the experiences of past customers.

  • Licensing and Insurance: Check for valid credentials, especially for interstate moves.

  • Transparent Pricing: Request a detailed estimate that outlines all fees, from labor to fuel surcharges.

  • Range of Services: A mover that offers packing, storage, and unpacking services can be invaluable, especially if you have tight deadlines.

  • Customer Support: Good communication is key—ensure your mover is responsive to calls and emails.

Here at Caddy Moving, we pride ourselves on reliable service, transparent pricing, and personalized moving solutions. Whether you’re making a local move or undertaking a long-distance relocation, our trained professionals strive to make your transition as smooth as possible.

 

 

Conclusion

Deciding between local and long-distance moving services isn’t just about geography; it’s about understanding the logistical, financial, and legal nuances that come with each type of move. While local moves can be completed more quickly and at a lower cost, long-distance relocations demand a higher level of planning and preparation. Both require solid budgeting, careful packing, and open communication with your chosen moving company.

Ready to Make Your Move?

If you’re feeling overwhelmed by the thought of planning a move—whether across town or across the country—Caddy Moving is here to help. Our team’s expertise spans local and long-distance moves, ensuring your belongings arrive safely and on schedule. Get in touch today to request a free quote and learn more about our customizable moving packages.